Conferences WPQC The Journal

Manuscript Preparation

Please see the following descriptions of manuscript types. Papers should be prepared in accordance with the American Medical Association Manual of Style. To facilitate manuscript preparation, please review the “Manuscript Checklist” provided. Authorship credit should be based on: 1) substantial contributions to conception and design, or acquisition of data, or analysis and interpretation of data; 2) drafting the article or revising it critically for important intellectual content; and 3) final approval of the version to be published. Authors should meet conditions 1, 2, and 3.  Persons who made other contributions but who do not qualify for authorship may be listed in the Acknowledgment section. Arrange the manuscript as described below.

Title Page

On one page, provide the following in order: 1) Title: Provide a running title for the article. A subtitle may also be appropriate. 2) Authors: Provide full names, credentials, position information, and institutional affiliations of all authors in the order to be printed in the publication. 3) Corresponding Author: Indicate the corresponding author, along with address, phone, fax, and e-mail; and 4) Word count.


The second page should contain an abstract when it is appropriate to be included to guide the reader. Original research articles require an abstract. Abstracts for original research manuscripts should generally be arranged into four sections: Objectives, Methods, Results, and Conclusions. Footnotes and references should not be included in the abstract. Abstracts are limited to less than 250 words.


Original research articles should generally contain five sections: Introduction/Background, Methods, Results, Discussion (including limitations) and Conclusions. For experimental investigations of human or animal subjects, the “Methods” section should include a statement regarding appropriate institutional review board (IRB) approval of the project. For those investigators who do not have formal IRB an ethics committee review may be appropriate, in which case include a statement indicating that the principles outlined in the Declaration of Helsinki were followed. The Discussion should commence with the major findings of the study and conclude with the implications and/or applications of the findings. Pharmacy Practice Features, Review Articles, Guideline Updates, Case Reports, Editorials, and other manuscript submissions may be structured more freely. The maximum word length for submitted manuscripts should not exceed 5,000 words including tables and references. 

Click here for a resource to guide authors on successful paraphrasing.


Number references in consecutive numerical order (not alphabetically) as they are first mentioned in the text, tables, and legends with Arabic numerals that are superscripted in the text. If a reference is used more than once, all subsequent citations should use the original reference number. Cite all references in the text or tables. The references should be consistent with the AMA style. 

References to Journal articles:

  1. Author(s) (list all authors and/or editors up to six; if more than six, list “et al” after the third name)
  2. Article title
  3. Journal name as abbreviated in Index Medicus
  4. Year
  5. Volume number
  6. Inclusive page numbers—in that order 

Example: Heim M, Zimmerman E, Rose A. Dabigatran: reversing the irreversible? J Pharm Soc Wis. 2016;19(3):44-46.

Example ahead of print: Miller L, Smith K, Grant MF, et al. Pharmacist medication reviews to improve safety monitoring in primary care patients [published online ahead of print March 21, 2016]. Nat Med. doi:10.1038.nm1024.

References to books should include:

  1. Author(s)
  2. Chapter title (if any)
  3. Editor (if any)
  4. Title of book (italics)
  5. City of publication
  6. Publisher
  7. Year

Volume and edition numbers, specific pages, and name of translator should be included when appropriate.

Web references should include 

  1. Author(s) (If given - can use organization)
  2. Title of specific item cited (if none use the organization)
  3. Name of website
  4. URL
  5. Published date
  6. Updated date
  7. Accessed date

Example: Centers for Disease Control and Prevention. Recommended vaccines for healthcare workers. https://www.cdc.gov/vaccines/adults/rec-vac/hcw.html. Published April 15, 2014. Updated May 2, 2016. Accessed October 31, 2016.

There are also tools available that will also help you cite as you write, including;


These elements should be numbered in the order of their citation in the text.  Include a succinct title for each table.  Footnotes may be included when applicable; acronyms used in the table must be defined in the footnotes.  Each table should be placed at the end of the manuscript.  If a table must be continued, repeat the title on a second page, followed by “cont.”


These should be sent electronically and in digital format. If you have specific questions about file format or resolution, please email Megan Grant, Managing Editor of The Journal

For figures used from a published source, permissions to reprint the figure (or table) must be obtained by the author(s) prior to article submission to JPSW and the permission statements must be sent to JPSW editorial staff with article submission.


Indicate if an abstract or any portion of the manuscript has been presented at a professional meeting. Please include the name of the organization, place, and date of presentation. When appropriate, list for acknowledgement, all persons who have made substantial contributions to the work reported in the manuscript, but who are not authors. All sources of funding and the role of the funders should be declared in the Acknowledgement section when applicable.


Each author must submit a statement that specifies whether he/she has financial or proprietary interest in the subject matter/materials discussed in the manuscript. For reports containing original data, one author should indicate that he/she had full access to all the data in the study and takes responsibility for the integrity of the data and the accuracy of the data analysis. If no conflicts are present, the author(s) should use the following statement: “The author(s) declare no real or potential conflicts or financial interest in any product or service mentioned in the manuscript, including grants, equipment, medications, employment, gifts, and honoraria.”

Abbreviations and Units

An abbreviation should be spelled out when displayed for the first time, followed by an appropriate abbreviation. Sentences should not begin with an abbreviation. Terms must be spelled out in figure legends and footnotes of tables. Conventional units are preferred.  International System of Units (SI) units given in parentheses or conversion factors may be included in the text/legends.

Drug Names

Generic names should be utilized. However, when brands are displayed the name and manufacturer name should be noted in parentheses after the generic name with the symbol “®” or “™” superscripted immediately following the brand name. 


All submissions should be submitted electronically here. The manuscript must be typed double-spaced with 1-inch margins in Microsoft Word format and with pages numbered consecutively beginning with the title page. Corresponding authors are expected to include a completed copy of the "Manuscript Checklist" with initials on each applicable item, signifying they completed a review of their article.


The Journal uses a double-blind peer review process for the majority of submitted manuscripts. The editor may assign an article to be peer-reviewed by individuals with an expertise in the topic area. The author(s) may suggest the names and contact information of individuals who, in the authors’ views, could provide objective and informed reviews of their work.  The editor reserves the right of final selection of manuscript reviewers. The corresponding author will be contacted regarding the manuscript’s acceptability for publication and suggested revisions. All accepted manuscripts are copyedited, and galley proofs are sent to the author for final approval. Author(s) are responsible for all statements in the work, including the copyeditor’s changes.


Permission must be obtained from the copyright holder for any figures or tables which have been published earlier.

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